Guides

Best Practices for Identifying New Products During Inventory

When processing new inventory, it’s essential to identify and categorize products accurately, even if they’re not already in the system. Follow these guidelines to streamline the process:

1. Start with the Label

Look for key information:
- Brand or Manufacturer
- Model Number or SKU
- Product Name or Description
- Barcode or UPC
Verify against packaging: Ensure the label matches any descriptions or images on the packaging.

2. Use the Product Barcode

Scan for easy identification: Use the barcode scanner to check for existing data in Shopify, LitCommerce, or other integrated systems.
Search online if necessary: If the barcode isn’t in our system, search online for the product to gather additional details.

3. Check the Packaging

Inspect all sides: Relevant information may be printed on less obvious parts of the packaging, such as the bottom or inside flaps.
Look for manufacturer logos: These can provide clues about the product’s origin.

4. Handle Products Without Identifiers

Document all visible details:
- Product type (e.g., tool, home appliance, decor)
- Color, size, or material
- Any part numbers or stickers
Search for similar items: Compare the product to similar items in our inventory or online to identify potential matches.

5. Take Photos for Reference

Capture all angles: Photograph the product, including labels, barcodes, and packaging.
Save for later use: Store photos in the team’s shared database to help with future identification and listing.

6. Collaborate for Clarity

Ask for a second opinion: If you’re unsure about a product, consult with team members

Best Practices for Product Photography During Inventory

High-quality product photos are essential for effective online listings and customer satisfaction. Follow these guidelines to ensure all products are photographed clearly and consistently:

1. Prepare the Workspace

Use a clean background: Set up a neutral, clutter-free background (white or light gray works best).
Ensure proper lighting:
- Use natural light or a lightbox for even illumination.
- Avoid harsh shadows and glare by diffusing light sources.
Minimize distractions: Remove unnecessary items from the frame.

2. Set Up the Camera or Smartphone

Choose high resolution: Use the highest available resolution to ensure sharp images.
Stabilize the device: Use a tripod or stable surface to avoid blurry photos.
Check the settings: Adjust focus, brightness, and exposure as needed for a clear image.

3. Capture All Key Angles

Front view: Clearly show the product’s main features.
Side and back views: Highlight secondary details and design.
Close-ups: Focus on important features like labels, logos, or textures.
Packaging and labels: Include clear photos of barcodes, product identifiers, and any relevant information.

4. Maintain Consistency

Standardize angles and lighting: Keep product photos uniform across all listings for a professional look.
Use consistent proportions: Ensure products are centered and appropriately scaled within the frame.
Avoid personal reflections: Be mindful of reflective surfaces, such as screens or glass, and adjust angles to avoid showing yourself or equipment.

5. Highlight Product Condition

Show imperfections: For products with defects, damaged packaging, or wear, capture these details honestly.
Use notes for clarity: Include images that support any descriptions in the product listing.

6. Optimize Image Quality

Check for clarity: Ensure all photos are sharp, well-lit, and free from blurs.
Crop appropriately: Remove excess background while keeping the product centered.

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